Everest Base Camp Overland Tour

Trip Code

TTN-1302

Trip Type

Group

Difficulty Level

Easy

Accommodation

Hotel and guesthouse

Group Size

1-12

ALTITUDE

5,100 m/16,732 ft

Trip Highlights

  • Lhasa, one of the highest cities in the world, full of mystery and wonder 
  • Potala Palace (World Heritage Site), the winter palace from where the Dalai Lama rule over Tibet
  • Norbulingka Palace (World Heritage Site), the summer residence by the Dalai Lama
  • Jokhang Temple and Barkhor Square (World Heritage Site) where the visitors get glimpses into the lifestyle of ancient Tibet
  • Long highway drive across the peaceful and magnificent Tibetan landscape 
  • Great Buddhist monasteries of various schools of Buddhism
  • Yamdrok Lake, one of the four largest sacred lakes in Tibet 
  • Stay Rongbuk/New Everest Base Camp that offers stunning views of Mt Everest

Trip Overview

Everest Base Camp Overland Tour is a perfect trip for those who want to see Mt Everest but don’t want to trek. This trip takes you to Lhasa, a magical city, and to Everest Base Camp via phenomenal Tibetan landscape. There is no trekking involved. From the start to the finish, you will be moving by a comfortable drive enjoying marvelous Buddhist sites.

The tour starts at Lhasa after your arrival here from Nepal or mainland China. We will spend a couple of days exploring Lhasa, one of the highest cities in the world.

The sites to see are Potala Palace, the winter palace of the Dalai Lama, Norbulingka, his summer residence, Jokhang Temple & Barkhor Square which is the most sacred Buddhist site in Tibet where you can still see the old ways of the Tibetans. We will explore two monasteries of great importance: Drepung Monastery and Sera Monastery.

Everest Base Camp Overland Tour now moves out of Lhasa. We will reach our main destination in a four-day drive. Our journey through the surreal and peaceful landscape of the roof of the world, passing via the tranquil and turquoise Yamdrok Lake, Buddhist monasteries of massive history and art, high mountain passes and towns & cities in the ancient trade routes, will be an extraordinary experience.

Rongbuk or New Everest Base Camp will be the last destination. It’s a remarkable place that offers one of the best views of the mighty Mt Everest. The sunrise over Everest from here is a sight not to miss.

We will return back to Lhasa. Enjoy the last glimpses of the impressive mountain region. On the last day, we will drop you off at the airport or the railway station.

  • Detail Itinerary
  • Price & Departures
  • Include/Exclude
  • FAQs
  • Equipment Lists
  • T&C

Detail Itinerary

  • Day 01

    Arrive in Lhasa (3,650 m) from Nepal or China

    At Lhasa Gonggar Airport or Lhasa Railway Station, our guide will be waiting for you with your name in a signboard. We will then proceed to Lhasa City in our private tourist vehicle. 

    You can arrive in Lhasa via either China or Nepal. From Nepal, you can take a flight which takes about one and a half hours. Once you land at Lhasa Gonggar Airport, the city is 60 km away and it will take about 2 hours to reach there. You can also take a flight from mainland China. There are regular flights from cities such as Guangzhou and Beijing. If you want to enjoy the land travel, you can arrive in Lhasa via train. From Lhasa Railway Station, Lhasa City is 10 km away and it will take about 30 minutes to reach the city.

    We will brief you about the tour and answer any questions you have for the tour. 

    Note: 

    1. If you are travelling from Nepal, you are required to arrive in Kathmandu 4 days earlier than your Tibet departure day. As soon as you arrive, we will ask you to fill a visa/permit application form. We will need one photo and your original passport with at least 6 months of validity. We will then apply on your behalf at the Chinese Embassy in Kathmandu. The formality will take 3 working days. We request your arrival in Kathmandu should fall on Sunday, Monday or Tuesday to meet the visa procedure. 
    2. If you are traveling from mainland China, you should get the Chinese visa from the Chinese Embassy in your home/resident country. You will then need to e-mail us the scan copy of the Chinese visa. We will then apply for the Tibet travelling permit on your behalf. Once we receive the visa from the Tibetan authority, we will mail the copy to your hotel address in the mainland. Please consider staying one night in China so that you can collect the permit for Tibet at your hotel. 

    Overnight at a Hotel. No meals included. 

  • Day 02

    Guided Sightseeing Tour of Lhasa

    In the morning, our English-speaking city tour guide will come to your hotel to pick you up the tour. In our private tourist vehicle, we will explore Potala Palace, Norbulingka Palace, Jokhang Temple and Barkhor Square. 

    Potala Palace is the must-see attraction for anyone visiting Lhasa. The magnificent complex built atop Red Mountain in the 7th century and reconstructed in the 17th century was the winter palace of the Dalai Lama. At 3,700 m altitude and lying in the center of Lhasa Valley, it is a major Tibetan Buddhist pilgrimage site. With more than 1,000 rooms, today it is a World Heritage Site and museum that you can visit and marvel at its wonders. 

    Norbulingka Palace was the summer residence of the Dalai Lama. It literally means jeweled park and is considered the largest manmade garden in all of Tibet. It is located in the west side of Lhasa and was built in the 18th century by the 7th Dalai Lama. It earned the status of World Heritage Site in 2001. 

    Jokhang Temple and Barkhor Square are another major highlight of Lhasa. They lie in the older part of Lhasa city. Jokhang Temple, the most sacred temple in Tibet, is at the middle surrounded by Barkhor Square. The square was single circular street around Jokhang and has now merged with older neighborhoods. They provide you a glimpse into what's like in the ancient Tibet. They were included into the World Heritage Site list in 2000.

    Overnight at a Hotel. Breakfast included. 

  • Day 03

    Guided Sightseeing Tour of Lhasa

    Our city tour guide will take you today to Drepung Monastery and Sera Monastery. 

    Drepung Monastery is one of the Great Three Gelung Monastries and the largest monastery in Tibet. Located outside Lhasa city, it looks like heap of rice from afar. At its peak, the monastery once used to accommodate around 10,000 monks. It was established in the 14th century. 

    Sera Monastery is also one of the Great Three Gelung Monasteries in Tibet. Established in the 15th century, it is considered one of the best-preserved Tibetan Buddhist monasteries. It lies to the north of Lhasa on the slope of a mountain which overlooks the city.

    Overnight at a Hotel. Breakfast included. 

  • Day 04

    Drive to Gyantse (3,950 m) via Yamdrok Lake

    Duration: 6 hours 

    Today we will start our drive to Everest Base Camp. Our drive takes us through the Yamdrok Lake, one of the four largest sacred lakes in Tibet. Driving on the highway beside the turquoise and tranquil lake is an unforgettable experience. In about 6 hours, we will reach Gyantse, a historically important city which lies in the ancient route between Tibet and India. In the city, we will visit Palcho Monastery, the only monastery that is significant to different sects of Tibetan Buddhism. We will also explore Gyantse Khumbum, the most important chorten in Tibet, and Gyantse Dzong, a massive, perfectly-kept fortress overlooking the city.  

    Overnight at a Hotel. Breakfast included. 

  • Day 05

    Drive to Shigatse (3,900 m) via Shalu Monastery

    Duration: 2 hours 

    We will drive to Shigatse today with a stop at Shalu Monastery. The monastery, built in the mixture of Tibetan and Han architectural styles, is an interesting look at Tibetan culture. Built in the 11th century, it has one of the best collections of murals. It houses 4 treasures: 700-year-old sutra board, holy water jar believed to cure 108 diseases, stone tablet and stone basin. Once we reach Shigatse, the second largest city in Tibet, we will visit Tashi Lhunpo Monastery, the seat of the Panchen Lama who is the second important figure in Tibetan Buddhism after the Dalai Lama. We will also explore Shigatse Dzong, a huge fortress overlooking the city.

    Overnight at a Hotel. Breakfast included. 

  • Day 06

    Drive to Xegar (4,150 m) visa Sakya Monastery

    Duration: 7 hours 

    We will drive to Xegar also known as Shelkar or New Tingri. On the way we will stop at Sakya Monastery. Built in the 11th century, it is the seat of the Sakya school of Tibetan Buddhism. The monastery is unlike any other monastery in Tibetan because it was built in the Mongolian architecture. It's located 21km off the Friendship Highway. In about 7 hours, we will reach our destination. 

    Overnight at a Hotel. Breakfast included. 

  • Day 07

    Drive to Rongbuk/New Everest Base Camp (4,920 m)

    Duration: 4 hours 

    A four-hour drive from Xegar will bring us at Rongbuk via Pangla Pass. The Everest Base Camp used by the climbers is close to tourists, so new Everest Base Camp was made in Rongbuk. It’s a place of tents where you can stay overnight from April to November. It is located at the foot of Rongbuk Glacier and offers one of the best views of Mt Everest. It has Rongbuk Monastery, one of the highest located monasteries in the world. Built in 1902 AD, it once used to house as many as 500 monks and nuns, and today it is a home to dozens of monks and nuns only. We will stay either at the guesthouse run by Rongbuk Monastery or one of the tents. The views of Mt Everest from here is one of the best in the world. 

    Overnight at a Guesthouse. Breakfast included. 

  • Day 08

    Drive back to Shigatse (3,900 m)

    Duration: 8 hours 

    Enjoy the sunrise of Mt Everest from Rongbuk, one of the spectacular moments of this trip. After hot breakfast, we will climb into the vehicle and take a long return drive to Shigatse. 

    Overnight at a Hotel. Breakfast included. 

  • Day 09

    Drive to Lhasa (3,650 m)

    Duration: 6 hours 

    Taking the same highway, we return today to Lhasa, the end point of our Tibet trip. We will pass by the magnificent Yamdrok Lake. Enjoy it last glimpses.

    Overnight at a Hotel. Breakfast included. 

  • Day 10

    Final Departure

    The trip ends today. Depending on whether you are leaving Tibet by plane or train, we will drop you off at Lhasa Gonggar Airport or Lhasa Railway Station. 

    Breakfast included. 

Price & Departures

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The price of this trip per person for the Small Group Journey is listed below. There is also the option of private and tailor made journey which can be suitable for you, your family and friends. Discounts is also available which is directly subjected to the increase with the number of people in your group. Hence, bigger the group, better the discount. Therefore, group bookings are highly encouraged.

Date (Starts - End) Price (Per Person)
No Fixed Departure!!
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No Fixed Departure!!
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No Fixed Departure!!
Date (Starts) Price (Per Person)
No Fixed Departure!!
Date (Starts) Price (Per Person)
No Fixed Departure!!
Date (Starts) Price (Per Person)
No Fixed Departure!!
Date (Starts) Price (Per Person)
No Fixed Departure!!
Date (Starts) Price (Per Person)
No Fixed Departure!!
Date (Starts) Price (Per Person)
No Fixed Departure!!
Date (Starts) Price (Per Person)
No Fixed Departure!!
Date (Starts) Price (Per Person)
No Fixed Departure!!
Price Includes
  • Twin-sharing accommodation at a three-star hotel in Lhasa (4 nights), Gyantse (1 night), Xegar (1 night) and Shigatse (2 nights) including breakfast in each hotel.
  • Guesthouse accommodation at a guesthouse in Rongbuk (1 night) including breakfast.
  • Guided sightseeing tour in Lhasa and various cities along the drive with an authorized English-speaking Tibetan/Chinese guide.
  • All sightseeing fees to enter the sites mentioned in the itinerary.
  • Airport/railway station pick up and drop off in a private tourist vehicle.
  • Tibet travelling permit (We will mail the permit for those who are coming from China to Lhasa and we will provide the hard copy in Kathmandu for those who traveling via Kathmandu.)
  • Portable oxygen bottle for emergency use.
  • 1 water bottle each day.
  • All costs of staff which includes food, accommodation, salary, insurance, equipments and medicines.
  • All local and government taxes.
  • Official expenses.
Price Doesn't Include
  • Lunch and dinner throughout the trip.
  • International airfare and airport departure tax.
  • Railway fare
  • China entry visa if you are travelling from China (The fee depends on the nationality).
  • Nepal entry visa. (You can obtain the visa easily upon your arrival at Tribhuvan International Airport in Kathmandu. Tourist Visa with Multiple Entries for 15/30/90 days can be obtained by paying USD 30/50/125 or equivalent foreign currency respectively.
  • Travel insurance which covers emergency high-altitude rescue and evacuation (See the travel insurance page.)
  • Alcoholic beverages, hot and cold drinks.
  • Personal trekking equipment (Click on the Equipment tab).
  • Tips/gratuity for trekking staff and driver (Tipping is expected.)
  • Any other expenses that are not mentioned in the “Price Includes” section

FAQs

    Arrival and Visas

    • Will somebody come to pick me up at the airport upon my arrival?

      Yes, our airport representative will pick you up at the Tribhuvan International Airport, Kathmandu. Our team member will be waiting outside the airport terminal, displaying “Trekking to Nepal” signboard. After meeting up, you will be taken to your respective hotel in our private vehicle.

    • How do I get Visas to Nepal?

      You can obtain the Nepalese visa from Nepalese consulate in your country easily or upon your arrival at Tribhuvan International Airport in Kathmandu. There are electronic registration machines in Kathmandu airport which read your passport, take your photo and print out visa form for immigration purposes. Further, we suggest you bring 2 copies of passport size photos (not necessary at Kathmandu airport), but it might be needed for documentation.

      You can also apply online within 15 days of your date of arrival in Nepal. For that, you require a valid passport, your hotel address and a recent digital version of passport size photo (size 1.5”x 1.5”). You can print out the confirmation receipt and show it to the Immigration officer along with visa fee in Kathmandu airport.

      A 15/30/90 day multiple entries Nepalese visa can be obtained by paying USD 30/50/125 or equivalent foreign currency respectively. For more information, please read this link about Tourist Visa.

      Also, you can follow this link- Department of Immigration to fill up online Tourist Visa form.

    • How to get Visas to China?

      You don’t get on-arrival visa for China, so you will need to apply for it via the Chinese Embassy in your country. You will need to acquire the Chinese visa before applying for the Tibet permit. Generally speaking, you will need a completed application form, your passport with at least 6 months of validity, recent photos and other supporting documents such as flight tickets, hotel bookings, etc. to apply for the L Visa for the tourists. You will need to inquire at the Embassy for the full list of items you need to submit. There is no single standard fee and it depends on the country. Generally speaking, the fee is USD 140 per person for Americans, AUD 110 for Australians, CAD 142 for Canadians, Euro125 for Germans and so on. Please contact the Chinese Embassy in your country to get the current fee.

    • Do you handle the Tibet travelling permit?

      Yes, we do handle all the procedure for Tibet travelling permit. The processing fee is all included in the trip price. If you are travelling from Nepal, you are required to arrive in Kathmandu 4 days earlier than your Tibet departure day. As soon as you arrive, we will ask you to fill a visa/permit application form. We will need one photo and your original passport with at least 6 months of validity. We will then apply on your behalf at the Chinese Embassy in Kathmandu. The formality will take 3 working days. We request your arrival in Kathmandu should fall on Sunday, Monday or Tuesday to meet the visa procedure. If you are traveling from mainland China, you should get the Chinese visa from the Chinese Embassy in your home/resident country. You will then need to e-mail us the scan copy of the Chinese visa. We will then apply for the Tibet travelling permit on your behalf. Once we receive the visa from the Tibetan authority, we will mail the copy to your hotel address in the mainland. Please consider staying one night in China so that you can collect the permit for Tibet at your hotel.

    • What are my options for extra days in Nepal before travelling to Tibet?

      You can chill around in Kathmandu and go for day sightseeing trips with us. Kathmandu Valley has 7 World Heritage Sites and many other places worth visiting. Nagarkot, one of the popular hill stations to view sunrise over the Himalayas, is just a drive away. You can also leave the city and go for rafting in the whitewater Trishuli River or go further to Chitwan National Park, one of the best places to view wildlife in Asia. Pokhara, considered the most beautiful city in Nepal, is a 30-minutes flight away. You can take short day hikes from there, go boating in Fewa Lake, visit viewpoints to marvel the mighty Annapurnas from a close range, sign up for paragliding, go for an ultralight flight and take a bungee jump. You can consult with us at the time of booking and we will help you out.

    • Do I need special travel insurance in Tibet?

      Yes. Our company only covers insurance for our team members. We recommend you buy a travel insurance in your country. Make sure your travel insurance covers adventure activities over a certain altitude (5,000 m) and covers emergency medical as well as helicopter rescue and evacuation.

    • Do I need any extra documents?

      All you need is a copy of your travel insurance, a copy of your passport and 2 passport size photos while travelling in Nepal. You are required to bring photos for trek permits.

    Expenditure and Travel

    • How much spending money do I need for Everest Base Camp Overland Tour?

      Our Everest Base Camp Overland Tour 10 Days includes accommodation, selected meals, permits and other official expenses. (Please see price includes and excludes for more detail). Besides, other expenses depend on your spending habits. In general, you can spend USD 15-20 per person for lunch and dinner throughout the tour. A USD 10-15 is sufficient to buy bottled water, snacks, chocolate bars, and hot and cold drinks during the journey.

    • Is it possible to reserve a trip now and pay a deposit later or do I have to pay a deposit at booking/reservation?

      You are required to pay 50% deposit at the time of booking and rest of the amount prior to the trip departure date. For this trip, you need to complete an online booking form along with 50% non-refundable deposit. And the remaining 50% balance should be paid a minimum of 20 days before the trip departure date. Note that a 3.5% levy will be added as a credit card processing fee by banks. (We are not liable for those 3.5% bank transaction fee). Read more details in “terms and conditions”.

    • What is your Cancellation Policy?

      Cancellation notice is required, a minimum of 20 days prior to trip departure. If the reason is valid the trip shall then be termed as cancelled and a cancellation charge of 30% of the trip amount would be deducted from the advance paid.

      If you do not cancel your trip prior to 20 days due to whatever reasons, you must be aware that the trip you’ve already bought is completely non-refundable as per our terms and conditions. If you cancel the trip and need to submit a claim to your insurance company, we can help with the supporting documentation such as a receipt for monies paid. If your trip is cut short due to weather/illness/personal reasons, there is no refund for unused accommodations.

      Moreover, you can postpone or transfer your booking to another person, if you have genuine reasons for not taking the trip. For instance: serious illness, death of a close relative or friend etc. In such cases, if all the requirements are met, you can postpone or change on another date, but an extra fee of $200 is required.

      For more details please read “terms and conditions”.

    • Can I use credit cards in the places I visit?

      Only some hotels, restaurants and stores, especially in bigger cities like Lhasa and Shigatse, accept credit cards. They might add a card processing fee of 3-4% or require a minimum transaction amount to use the credit cards. So, the recommended approach is to have local currency cash with you. You can use the exchange facilities provided by the banks or withdraw cash from the ATMs (Please note smaller cities and towns don’t have enough working ATMs, so we recommend you to exchange or withdraw in Lhasa and Shigatse).

    Preparation and Fitness Level

    • What type of shape do I need to be in? Is this trip suitable for me?

      The trip is basically a drive from one place to another in a largely comfortable highway wit some inconveniences. So, you don’t need to be fit. You can however train yourself a bit here and there as the trip is at the top of the world with altitudes between 3000 to 5000 meters.

    Accommodation and Communication Level

    • What kind of accommodation can I expect on this trip?

      You will be kept in a mix of 3-star and 2-star hotels as well as a guesthouse. You will have a standard room with private toilet in most places. The toilets are mostly squat. You will be sharing the room with another traveler as the accommodation is on a twin-sharing basis. In Rongbuk, you will have to stay in the guesthouse with shared toilet. Please note the quality of hotels will surely go down as you move further away from Lhasa and into remote areas.

    • Are there any means of communication and internet access?

      Yes. You can easily get a local sim with the help of your guide. Almost all the hotels and restaurants have Wi-Fi which will help you get connected to the Internet and to your family and friends. Plus you can also rent pocket Wi-Fi service to use throughout the trip.

    Food and Drinking Water

    Transportation

    Season, Weather and Temperatures

    • What are the best times to do Everest Base Camp Overland Tour?

      Generally, you can travel to Tibet and drive to EBC at any time from April to February. March is close for all foreigners. But the best times to do this trek are from April to June and from September to November when the weather is warm and the temperature is higher than in other months.

    • What is the weather and the temperature like?

      It will depend on the time you’re doing this trip. In spring & summer (from April to June), the average temperature is around 12°C during the day in Lhasa and around 7°C above 4,000 meters. The weather is warm and suitable for travelling. In autumn (from September to November), the average temperature is 8°C during the day in Lhasa and around 4°C above 4,000 meters. At places like Rongbuk and EBC, the temperature can drop to -5 to -10°C. As for winter (from December to February), the average temperature around -1°C during the day in Lhasa and around -6°C above 4,000 meters.

    Health and Safety

    • What immunizations will I need?

      Vaccinations are not mandatory for this trip. Still, we recommend you are vaccinated against diphtheria TB, hepatitis A, hepatitis B, rabies, typhoid, polio and tetanus for your safety. We suggest a dental checkup prior to the trek and be aware of your blood group type. Likewise, if you have any pre-existing medical conditions, we recommend you to inform us while booking the trip.

    • If I am sick, can I continue the trip next day after a day rest?

      Well, it depends on your sickness level. You should talk with your guide as well as our office about your health and take necessary measures. Depending upon your situation, we will decide whether to continue or stop the trip. Your health matters more.

    Guides

    • Are Trekking to Nepal staff insured?

      Yes, all Trekking to Nepal staff are insured that includes trekking guides, cooks, Sherpa and porters.

    • Do I need to tip my guide and driver? How much would that be?

      Well, tips/gratuity is customary in Nepal and highly appreciated. Moreover, it’s personal and a great way to show admiration for all those members involved in the tour, their hard work and devotion to make your journey a pleasant one. We have seen our previous clients tipping from USD 20 – USD 1000 per person for tour crews. In general, we suggest to spend at least 10% of the cost of the tour for tipping guides and drivers.

    Trip Departure Extension

    • All your departure is guaranteed to run?

      Yes, all our trips are guaranteed to run. We never cancel the trip due to not having enough participants. But the trip could be cancelled due to the following reasons beyond our control: your Tibet visa wasn’t approved, change in the travel rules and natural disasters.

    • I would like to extend my holiday, any recommendations?

      Yes. There are so many options and choices available to extend your holiday before or after the trek. Please visit our website for more information about treks and tours in Nepal, India, Bhutan and Tibet.

    • Can I add extra days to my trip?

      You can’t add extra days if you are in Tibet. Your visa is approved based on the predetermined itinerary. You need to decide how many days you want to spend in Tibet before booking the trip.

Equipment Lists

The following gives you a general idea of clothing and stuff that you should bring for Everest Base Camp overland tour.

Upper Body – Head / Ears / Eyes

  • Sun hat (We provide you a complimentary sunhat)
  • Wool or synthetic hat that cover the ears
  • Sunglasses with UV protection
  • Headlamp
  • Neck warmer

Hand

  • Liner gloves
  • Heavier shell gloves

Core Body

  • T-shirts (2)
  • Lightweight expedition thermal tops
  • Fleece jacket or pullover
  • Water/windproof shell jacket (Preferably breathable fabric)
  • Synthetic sports bras (for women)

Lower Body – Legs

  • Lightweight expedition thermal bottoms
  • Nylon hiking shorts
  • Soft shell and hard shell trekking pants
  • Water/windproof trousers
  • Casual pants

Feet

  • Liner socks
  • Heavyweight socks
  • Waterproof hiking/trekking boots
  • Light shoes/sneakers
  • Gaiters (For monsoon and winter)

Other essential important items

  • Passport and extra passport photos (3 copies)
  • Airline tickets (Please make a copy and leave one at our office in KTM just in case if you need to change the date of yours)
  • Durable wallet/pouch for travel documents, money & passport
  • Water bottle/bladder
  • Water purification Iodine tablets
  • Toiletries (Include toilet paper, wet wipes, and liquid hand sanitizer, towel, soap)

Medicines and First Aid Kit

Please Note: Our guide will bring the first-aid kit bag during the trek. However we still recommend you to bring personal medical kit.

  • Extra Strength Excedrin for altitude related headaches
  • Ibuprofen for general aches and pains
  • Immodium or Pepto bismol capsules for upset stomach or diarrhea
  • Diamox (commonly prescribed as Acetazolamide) 125 or 250mg tablets for altitude sickness
  • Anti-infection ointments
  • Band-aids
  • Lip balm (At least SPF 20)
  • Sunscreen (SPF 40)

Optional

  • Adjustable trekking poles
  • Favorite snacks (No more than 2 pounds)
  • Paperback books, cards, mp3 player.
  • Binoculars
  • Cameras (Memory cards, chargers and batteries)
  • Pee bottle for man and pee funnel for woman.

Terms and Conditions

Trekking to Nepal is owned and operated by Ace the Himalaya, a reputed trekking and tour company based in Kathmandu, Nepal.

These booking terms and conditions mentioned here establish a legally binding contract between Ace the Himalaya and you (Client) for our services. Please read our terms and conditions carefully prior to booking a trip with us.

Bookings (Nepal and India Trips)

You can process a booking via our website, our third-party websites or email us at [email protected].

Our trip prices are in USD. If you are booking the trip with us and making payment in your local currency, then the same day exchange rate set by Nepal’s Central Bank is applicable when converting your local currency into USD.

  • You should provide us a completed booking form, a copy of your passport along with a 30% deposit of the total trip cost.
  • THE 30% DEPOSIT IS NONREFUNDABLE.
  • For Nepal trips, the remaining amount can be paid in USD/Credit card on your arrival day or pre-trip meeting at our office or hotel.
  • While for an India trip, the remaining balance should be paid in USD by bank transfer or Credit card at least 20 days prior to the trip departure date.

Bookings (Bhutan and Tibet Trips)

  • You should provide us a completed booking form, a copy of your passport along with a 50% deposit of the total trip cost.
  • THE 50% DEPOSIT IS NONREFUNDABLE.
  • The remaining balance should be paid in USD/Credit card a minimum of 20 days before the trip departure date.

Last Minute Booking

  • For Nepal and India trips, we accept the last minute booking 10 days prior to the trip departure date, only if we have space available for the trip and full payment is then required.
  • For Bhutan and Tibet trips, we will accept your last minute booking 20 days prior to the tour departure date; full payment is then required.

Payment Method (Applicable for all trips)

You can pay via wire transfer or credit card payment.

Swift/ Wire Transfer in USD
Account number:  01901576560029
Bank Name: Himalayan Bank Limited
Bank Address: KSK Building Tridevi Marg, Thamel, Kathmandu, Nepal.
Bank P.O. Box: 20590
Phone: 00977-1-4227749, 450201
Fax: 00977-1-4222800
Telex No:  2789 HIBA NP
SWIFT:  HIMANPKA
Account Holder Name:  Ace the Himalaya Trekking Pvt Ltd

Swift/ Wire Transfer in NPR
Account number:  01901576560018
Bank Name: Himalayan Bank Limited
Bank Address: KSK Building Tridevi Marg, Thamel, Kathmandu, Nepal.
Bank P.O. Box: 20590
Phone: 00977-1-4227749, 450201
Fax: 00977-1-4222800
Telex No:  2789 HIBA NP
SWIFT:  HIMANPKA
Account Holder Name:  Ace the Himalaya Trekking Pvt Ltd

Note: We are not liable for the bank transaction fee and should be paid by the customer.

Credit Card Payment

We accept Visa, MasterCard, American Express Card, and a 3.5% levy will be added as a card processing fee. We are not liable for those 3.5% bank transaction fee and is not affiliated with the total cost of the trip.

For secure and quick payment by credit card, you can fill up our direct payment form.

Cancellation and Refund Policy (Nepal and India Trips)

  • You should provide us a valid written notice via email a minimum of 20 days prior to the trip departure date. Cancellation is valid with approval only after receiving the notice.
  • Cancellation of the trip 20 days prior to the trip departure date, then 30% of the trip amount would be deducted from the advance paid and the remaining amount after the deduction would be refunded.
  • Cancellation of the trip made less than 20 days notice prior to the trip departure date, there will be a 100% charge applicable (no refund policy). If you cancel the trip and need to submit a claim to your insurance company, we can help with the supporting documentation such as a receipt for monies paid.

Cancellation and Refund Policy (Bhutan and Tibet Trips)

  • You should provide us a valid written notice via email a minimum of 30 days prior to the trip departure date. Cancellation is valid with approval only after receiving the notice.
  • Cancellation of the trip 30 days prior to the trip departure date, then 50% of the trip amount would be deducted from the advance paid and the remaining amount after the deduction would be refunded.
  • Cancellation of the trip made less than 30 days notice prior to the trip departure date, there will be a 100% charge applicable (no refund policy). If you cancel the trip and need to submit a claim to your insurance company, we can help with the supporting documentation such as a receipt for monies paid.

Reschedule the Trip (Nepal, India and Bhutan)

  • You should provide us with written notice including reasons that make you unable to travel via email 20 days prior to the trip departure date. If you are preponing the trip, you should notify us in writing 20 days prior to your new departure date.
  • A FEE OF USD 200 PER PERSON WILL BE CHARGED IF YOU POSTPONE OR PREPONE OR TRANSFER YOUR TRIP TO ANOTHER PERSON NO LESS THAN 20 DAYS PRIOR TO THE TRIP DEPARTURE DATE. THE CLIENT IS RESPONSIBLE TO FIND ANOTHER PERSON FOR TRANSFERRING HIS/HER TRIP.

Reschedule the Trip (Tibet)

  • You should provide us with written notice including reasons that make you unable to travel via email 30 days prior to the trip departure date. If you are preponing the trip, you should notify us in writing 30 days prior to your new departure date.
  • A FEE OF USD 200 PER PERSON WILL BE CHARGED IF YOU POSTPONE OR PREPONE OR TRANSFER YOUR TRIP TO ANOTHER PERSON NO LESS THAN 30 DAYS PRIOR TO THE TRIP DEPARTURE DATE. THE CLIENT IS RESPONSIBLE TO FIND ANOTHER PERSON FOR TRANSFERRING HIS/HER TRIP.

INCOMPLETE TRIP

IN CASE OF ANY FAILURE TO COMPLETE THE TRIP, FOR WHATEVER REASON, BY THE CLIENTS, WE ARE NOT LIABLE FOR ANY REFUNDS FOR ANY MEALS, ACCOMMODATION OR ANY SERVICES NOT USED DURING THE TRIP. FURTHER, IF YOU COMMIT ANY UNLAWFUL ACT DURING THE TRIP AND ARE COMPELLED TO LEAVE NEPAL, WE ARE NOT LIABLE FOR ANY REFUNDS.

Passport and Visas (Nepal and India)

  • A valid passport is needed with a minimum validity of 6 months from the return date.
  • A Nepalese visa can be obtained from the Nepalese Consulate in your country or upon arrival at Kathmandu Airport. Nepalese visa costs are the sole responsibility of clients. For more details, please read this link about Nepalese Tourist Visa.
  • You can fill in the Nepalese Tourist Visa form online. Here is a link- Department of Immigration. The online form will be valid for 15 days, which means you must fill it in less than 15 days before your arrival date. You will receive a receipt by your email after filling in the form. You should print the receipt and keep it with you as you need to produce it before the immigration authority.
  • For Indian visas and cost, please contact the Indian embassy in your home/resident country. There is no on arrival visa facility for Indian visas.

Passport and Visas (Bhutan and Tibet)

  • A valid passport is needed with a minimum validity of 6 months from the return date.
  • As you are unable to obtain visas to Bhutan and Tibet directly, Bhutan as well as Tibet permit and visa will be organized by Ace the Himalaya. This cost is all included in the trip price.
  • To facilitate this, you need to send a clear, color scanned copy of your passport to us via email at the time of booking.

RISK AND LIABILITIES

ALL OUR NEPAL, INDIA, BHUTAN AND TIBET TOURS ARE CONDUCTED BY FOLLOWING THE RULES AND REGULATIONS OF THE TOURISM BOARD OF THE RESPECTIVE COUNTRY. ACE THE HIMALAYA WILL NOT BE RESPONSIBLE FOR CHANGES IN ITINERARIES DUE TO UNFORESEEN CIRCUMSTANCES THAT ARE BEYOND OUR CONTROL. FOR INSTANCE: LAST MINUTE CHANGE IN GOVERNMENT RULES, LOCAL POLITICS, GOVERNMENT RESTRICTION, BAD WEATHER, ILL HEALTH CONDITION OF TREKKERS, DEATH, ROAD BLOCKAGE, FLIGHT DELAY/CANCELLATION, NATURAL DISASTERS (EARTHQUAKE, LANDSLIDE, FLOOD, SNOWFALL, AVALANCHE, ETC) AND ANY OTHER THINGS BEYOND OUR CONTROL. ANY ADDITIONAL EXPENSES NECESSITATED BY SUCH AN EVENT WILL BE BORNE BY THE CLIENT/S. FURTHER, WE RECOMMEND YOU TO HAVE TRAVEL INSURANCE WHILE TRAVELING IN NEPAL.

Travel Insurance

Having Travel Insurance is compulsory for all clients while traveling with us. The travel insurance must cover weather delays, personal injury, death, medical expenses, repatriation expenses, helicopter rescue, air ambulance, trip cancellations, natural disasters, theft of baggage, loss of gear and equipment etc.

Domestic flight delay/Cancellation

Generally, due to bad weather conditions and poor visibility, flight delays or cancellation are likely to happen in mountain countries/regions. In such a case, we are not liable for any extra expenses or inconveniences. Since the weather of the mountain region is quite unpredictable, we suggest you arrange a minimum of 1 or 2 extra days (especially Everest region treks) so that you won’t miss your International flight. Further, we suggest you bring some extra cash to prepare for unforeseen circumstances.

Changes to your trip and price due to natural disasters, flight delay etc.

In the event of cancellations/changes of the trip due to any unforeseen circumstances like natural disasters, flight delay etc., we will arrange another trip for you of the same price value. Also, you are free to reschedule the trip. While rescheduling the trip of either the same price value or higher value, you need to pay the amount of used services from your previously booked trip. Similarly, if the price increases for the rescheduled departure, you will pay the difference between new prices and old prices.

Most of our trip packages are based on twin-sharing accommodation. Furthermore, a single-room supplement charge will be imposed on the clients who don’t have another tour participant to share accommodation with.

Likewise, we reserve the right to revise pricing rates posted in our marketing material under any circumstances or on the pressure of various external factors like changes in exchange rate, government action, etc. which are far from our control.

Health and Fitness

You should be physically and mentally fit when trekking in high altitude regions. Therefore, we suggest you undergo a medical examination with a general practitioner (GP) regarding your health and fitness before traveling with us. If you have any preexisting medical conditions or disabilities, please notify us at the time of booking.

Children

A legal guardian/parent must accompany the participant below the age of sixteen.

Privacy

Ace the Himalaya is concerned to protect the privacy and confidentiality of your personal information. No private or personal information that you provided to us when booking will be disclosed for any other purposes.

PUBLICITY

YOU AGREE THAT ACE THE HIMALAYA MAY USE IMAGES OF YOU TAKEN DURING THE TRIP WITHOUT RECOURSE TO YOU AND WITHOUT COMPENSATION TO YOU, FOR PUBLICITY AND PROMOTION PURPOSES THROUGH WHATEVER MEDIUM IT CHOOSES.

Complaints

Should you have a complaint about the trip, make it known to our staff at the earliest opportunity, so that s/he may take appropriate actions to resolve it. Your satisfaction is our top-notch priority.

Acceptance of Terms

These terms and conditions are valid only if you book the trip with us directly. If you book our trip through a third party or any agents, you are liable to their terms and conditions as well as our terms and conditions.

Applicable Law and Choice of Forum

Ace the Himalaya main office is located in Kathmandu, Nepal. These terms and conditions are governed by the laws of Nepal. Any dispute arising out of these terms and conditions shall be resolved exclusively by the District Court, Appellate Court, and Supreme Court located in Kathmandu, Nepal. There is no case in a foreign country, and the parties agree that the court of Nepal is the appropriate forum for any claim or proceeding commenced in relation to these terms and conditions.

Trip Notes

There are two ways to get to Tibet, please read below for the options: 

  1. If you are travelling from Nepal, you are required to arrive in Kathmandu 4 days earlier than your Tibet departure day. As soon as you arrive, we will ask you to fill a visa/permit application form. We will need one photo and your original passport with at least 6 months of validity. We will then apply on your behalf at the Chinese Embassy in Kathmandu. The formality will take 3 working days. We request your arrival in Kathmandu should fall on Sunday, Monday or Tuesday to meet the visa procedure. 
  2. If you are traveling from mainland China, you should get the Chinese visa from the Chinese Embassy in your home/resident country. You will then need to e-mail us the scan copy of the Chinese visa. We will then apply for the Tibet travelling permit on your behalf. Once we receive the visa from the Tibetan authority, we will mail the copy to your hotel address in the mainland. Please consider staying one night in China so that you can collect the permit for Tibet at your hotel. 

What makes this trip different ?

Trekking to Nepal is an online booking platform of Ace the Himalaya. Ace the Himalaya works closely with and is one of the main supporters of non-profit organization Sambhav Nepal.

Ace the Himalaya covers the administration cost of Sambhav Nepal as the staff working at Ace also help in admin work of Shambav Nepal. For instance: making proposals, collecting information for the related projects, visiting the project sites, coordinating the local governments/authorities etc. That’s why, Sambhav Nepal doesn't have their admin cost in the project it runs.

Furthermore, Sambhav Nepal  provides support to people with needs such as education and health in villages of Gorkha through the children sponsorship program. We sponsor children for school which are conducted successfully in full collaboration with Ace the Himalaya and its sister organizations, Ace Holidays and Ace Xpeditions.

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Why Trekking to Nepal?

  • Client-friendly trips
  • Eco-friendly, sustainable trekking
  • Experienced guides and porters
  • Safety and comfort a priority
  • Young, innovative team

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